Such a big job meant it had to be broken down into 'batches'.
First job was printing out the orders and their payments, keeping the two together. Keeping track of the sending of the link for the pdf was noted on the payment paperwork.
The orders were filed alphabetically in case of queries so that they'd be easier to find.
Once the introductory offer period ended, I pulled out the Canadian orders (because they didn't need customs forms) and the four orders to be sent overseas and put them into separate files.
And then I began writing out mailing labels for the envelopes. This took some time. Yes, I could have typed them and printed them on my printer, but I already spend way too much time sitting at a computer, and I could get up, refresh my tea, stare out the window to clear my mind of numbers/names and take a wee break before going back to it.
Once the mailing labels were written out, the customs forms were done. I had adhesive return address labels so that I didn't have to write out my own address, which helped enormously.
Boxes of padded envelopes were purchased (buying in bulk saved a few pennies, but it also saved plastic wrapping - iow, garbage).
This morning I began affixing the labels to the envelopes, again beginning with the Canadian and overseas ones.
Now I'm doing the US ones. I'm taping the labels down because I've had such labels come off in transit - and I really don't want that to be a problem for these. The customs label gets tucked into the envelope. It will get taped (temporarily) to the outside of the envelope when the book goes in. (Temporarily because the post office clerk needs to weigh the parcel and write in the depot code, weight, date etc. then stick it down to the envelope.)
The Canadian ones have been sorted by province. The US ones will be sorted by zip code. When we take the envelopes to the post office, this should make their job easier and faster so that we don't have to wait for ages while they deal with the flood. Organizing by zip code will streamline their process. I've talked to a clerk and we'll go in around 2 pm - after any lunch 'rush' and before the after work 'rush'. Most likely we will do this over the course of several days. The shipment of books weighs +550 pounds. The majority of them are being mailed out and I doubt either of us will be much looking forward to carrying them into the post office. I may request that we use their loading dock but the bins still have to be carried out to the van.
I'm hoping to get labels onto the envelopes done so that when the books do arrive all I have left to do is sign them and get them packaged up. Doug will help with the packaging up part.
My goal is to have the books on their way before conference duties ramp up again, which they will very soon now.
Eating that proverbial elephant, one bite (batch) at a time.