Tuesday, January 9, 2018

All in the Details

Details.  Lots and lots of details.

I have been working on the conference.  A conference is like a workshop, only on steroids.  Because instead of just one person leading one event, a conference has many instructors and an order of magnitude greater of participants.

So I begin, now, 18 months or so prior to the event proper, trying to nail down as many of those details as I possibly can.

My binder.  Yes, I have a binder full of people.  The binder is chock full of what I hope are intriguing topics.  Most of those topics require equipment and supplies, some of which need to be provided by the facilities we are renting, some by the conference host, some by the instructor, and some, of course, by the participants.  To make these workshops/seminars run smoothly, everyone has to know who is supplying what, and when.

So I am making lists, checking them twice (thrice, more) and one of the other committee members is making spread sheets for us to work from to keep track of it all.

We are matching instructors to room availability and will likely need to rent things like projectors.  The facility will need to re-arrange rooms to accommodate the various topics.

Organizing a conference isn't much different than designing a textiles.  There are lots of things to take into consideration.  A certain flexibility is required in order to make sure everything runs smoothly.  There is a ton of stuff that needs to be done before the event, the textile, ever comes to fruition.

My job is to oversee the gathering of the details and make sure they all fit into a hopefully seamless whole.

Details.  It's all in the details.

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