Fighting a low grade headache today made thinking challenging. I realized I needed to see the shape of the conference so first I printed out a calendar (white sheet at the top) but the squares were just too small.
Sometimes it pays to be a pack rat, and I found a large roll of (very sun faded) paper and drew out the days of the conference, which events would be happening on those days, and then wrote in which facility we would be using for each event.
It's only the broad strokes, and there is still more to be done in terms of contacting some facilities, but I need to book the one hotel now, so mostly I was looking for what rooms we would need at that hotel.
Even though the conference is nearly two years away, this is a small town and facilities get booked a few years in advance so we need to do this now.
Once I have the facilities dealt with I can go on holiday with a clear conscience and not think too much about any of this until after the craft fair season.
In the meantime workshop and seminar topic proposals are coming in so hopefully we will wind up with something for everyone.
We did not send out an open call for instructors/leaders. We have, as I say, limited facilities to work with so an invitation was sent out to specific teachers. I've asked for proposals by the end of September and when I get home from Circle Craft, I should have everything I need to start slotting people into appropriate rooms, which will let me know how many people can be accommodated.
Our conference team is small, so if I can do these sorts of things early, I won't be scrambling later!
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